The Harvest House at Whatcoat

"A New Experience in Casual and Fine Dining"

Catering to Your Needs

Thank you for choosing The Harvest House at Whatcoat United Methodist Church for your special event. We are committed to making this as effortless as possible by providing the most experienced and professionally trained event managers, wait staff, and chefs. Our menus are satiating, satisfying, savory – from formal to fun to romantic. We can create any menu to cater to special requests. Our staff is always gracious and attentive to anticipate your needs and the needs of your guests. Please read through our policies and list of services, and do not hesitate to let us know what we can further do to make this occasion memorable.

The Harvest House offers event services to groups from fifty (50) to two-hundred and fifty (250). If the event count is less than fifty (50), smaller rooms are available.

DEPOSIT AND CANCELLATION POLICY     |      FOOD AND BEVERAGE  |    GUARANTEE     |    FUNCTION SPACE   |  EVENT DURATION   |    WEDDINGS   |    FUNERALS    |   FEES FOR CLASSROOM AND CONFERENCE ROOM RENTALS    |    
HARVEST HOUSE LIABILITY  |   MENUS

DEPOSIT AND CANCELLATION POLICY

A $500 non refundable deposit is required to guarantee any event held in the Harvest House when the contract is signed. If the event is cancelled prior to five business days, one-third of the deposit will be returned.

FOOD AND BEVERAGE

All food and beverages served in The Harvest House must be provided by The Harvest House. (Exception: Wedding Cakes)

GUARANTEE

A guarantee for the number attending the event must be provided five (5) business days prior to the event (excluding holidays and weekends). This number is not subject to reduction, and charges will be based on the guaranteed number. Seating and food preparation will be provided for 5% above the guaranteed number. If the attendance is over the 5% allowance, there will be a 10% surcharge assessed for each additional entrée ordered or served. In the event that no guarantee is provided, the projected number in the contract will be used. Charges will be made for the guarantee or the number served. Any food not consumed will not be permitted to leave the premises.

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FUNCTION SPACE
The Harvest House reserves the right to adjust room assignment based on actual numbers. Applicable fees will be assigned if areas other than those reserved are used.

EVENT DURATION
Space will be provided for a period of four hours, beginning at the scheduled time of arrival. If the event is extended beyond the four (4) hour limit, there will a charge of $100 per hour. Event duration will be discussed at the time of booking and will be written in the contract.

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FEES FOR WEDDINGS/REHEARSALS/ANNIVERSARIES/BANQUETS/SPECIAL CEREMONIES

 Weddings can he held in the sanctuary, chapel, atrium or The Harvest House. Schedule rehearsal and wedding dates at least three months in advance. One half deposit is required when reservations are made. One third of the deposit will be returned if wedding is cancelled two months before the scheduled booking. If damages occur, the customer will be charged and notified within twenty-four hours. Sunday weddings are not encouraged. 

Counseling Sessions: Counseling sessions are required with the officiating pastor

• Reverend Alice Johnson Ervin, Pastor, Whatcoat United Methodist Church

• Reverend Homer Minus, Assisting Pastor, Whatcoat United Methodist Church

Other officiating clergy should contact Rev. Ervin (734-9505). 

Pastoral Costs: $ 150

• Sanctuary:  Wedding/Rehearsal: $400 (Four hours (4); Two hours (2) per event) Additional time @ $100 per hour; Seating capacity: 375
• Sanctuary/Harvest House (Wedding and reception Package) $700 (Six hours (6): includes rehearsal/wedding/reception facility); Additional time @$100 per hour; Seating reception: 250
• Chapel: $250 (Four hours (4); Additional time @$50 per hour; Seating capacity: 45-50
• Atrium: $250 (Four hours (4); Additional time @$50 per hour; Seating capacity: 25-30.
• Sound and Light Technician: $50 (includes rehearsal and wedding); Additional time @ $50 per hour
• Fees for musician(s) not included: Contact the church’s musicians.
• Rehearsal: (2 hours): Please plan to arrive and depart in the two-hour time frame. A church representative will be at the church during the rehearsal.

Musician
Provide the church’s wedding event manager with the names of visiting musicians.

Photographer/Video

• Contact the officiating clergy (Confirm use of flash)
• Special lighting can be used in restaging the ceremony
• Positions behind the altar, organ, pulpit, and altar riser should be avoided during the ceremony. Almost any position may be used during the restaged event.

 Restrictions

• NO alcoholic beverages allowed on the church’s property.
• NO smoking on the church’s property
• Use of foul and abusive language is not allowed on the church’s property. Persons will be asked to leave; if needed, local police will be contacted. 
• Please monitor the behavior of children as well as adults. Please do not allow them to damage the church’s property.

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FUNERALS

• Please contact the pastor.

• Sunday funerals are not encouraged; however, the pastor will address special requests.
• Contact the repast ministry for food service.

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FEES FOR CLASSROOM AND CONFERENCE ROOM RENTALS

• All classrooms: $85- (Four hours (4); Additional time @$20 per hour; Seating capacity 15-20
• Conference Room- $150- (Four hours (4); Additional time @$30 per hour
• The Grounds: $400 (four hours); Additional time @$100 per hour

EQUIPMENT/STAFFING NEEDS

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HARVEST HOUSE LIABILITY

 The Harvest House reserves the right to inspect and control all functions. The liability for any damages will be charged to the person or organization making the arrangements at actual repair or replacement cost. Customers will be notified within twenty-four hours.

• All methods for mounting or hanging must receive prior approval from the Event Manager.
• Any method of fastening that may cause damage is prohibited (scotch tape, nails, push pins, etc.)
• No decorations may be used to deface any church property.
• Decorations such as plastic pew clips, tie-on garlands, candelabra, and place cards should be made so as not to cause damage.
• All candelabra should have a protective covering on the floor.
• Dripless candles must be used. The wedding family assumes full responsibility for having the carpet cleaned if wax drips.
• No rice, birdseed, bubbles or confetti should be used inside the building.
• All decorations should be removed before leaving the premises on the day/evening of the event.
• Additional labor charges apply to any function for which more than standard clean up is required. Customers will be notified within twenty-four (24) hours.

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Menus

Hors d’oeuvres (Hot)
(All items based on 100 pieces)
*Prices DO NOT include gratuity

• Meatballs (Barbecue or Sweet & Sour)                                     $85
• Chicken Tenders                                                                       $85
• Chicken Wings                                                                          $85
• Beef Brochettes (mini)                                                               $85
• Chicken or Beef Sate’ w/Teriyaki                                              $85
• Crab Balls                                                                                Market Price

Hors D’oeuvres (Cold)
(All items based on 100 pieces)

• Assorted Canapés                                                                   $95
• Shrimp Cocktail                                                                        $135
• Shrimp & Crab Louie                                                               $ 9.50 per person
• Cheese & Cracker Tray                                                           $ 6.85 per person
• Fruit Display                                                                             Market Price

Breakfast
(Continental)

• Coffee & Juice                                                                         $5.00
• Assorted juices, coffee, tea, assorted pastries                          $10.50
• Assorted juices, coffee, tea, assorted pastries with fruit            $12.50                                                        

Full Breakfast

• Scrambled eggs, two meats (choice of ham, bacon, or sausage), potatoes, assorted
  pastries, beverages and juice, &fresh fruit                               $14.75

Lunch

• Deli Trays w/Assorted Sandwiches: Chicken Salad, Tuna Salad, Virginia Baked Ham,
  Smoked Turkey Breast; (includes potato or pasta salad, potato chips, condiments,
   a choice of dessert and beverage)
                                                                                               $15.65 (per person)

Entrée

(Entrees include Chef’s choice for salad, starch, vegetable, roll, dessert and beverage)

• Marinated Chicken Breast; Stuffed Chicken Breast; Fried Chicken; Lemon Baked Chicken                                                      
• Virginia Baked Ham; Roast Pork; Stuffed Pork Chop
• Meat Loaf; Baked Ziti; Roast Beef w/Au’Jus
• Grilled Tuna; Salmon Steak; Sea Bass
• Crab Cakes  (Market Price)

One Choice - $14.85; Two Choices- $18.50

Dinner

(Entrees include Chef’s choice for salad, starch, vegetable, roll, dessert and beverage)

• Marinated Chicken Breast; Stuffed Chicken Breast; Lemon Baked Chicken; Fried Chicken;
  Stuffed Chicken Breast w/Bread Stuffing; Stuffed Chicken Breast w/Swiss Cheese and Han
• Roast Pork; Stuffed Pork Chop; Baby Back Ribs; Virginia Baked Ham
• Roast Beef w/Au Jus; Meat Loaf; Prime Rib; Short Ribs of Beef; Baked Ziti
• Grilled Tuna; Salmon Steak; Sea Bass; Rock Fish; Cat Fish; Crab Cake (Market Price)

One Choice- $19.75; Two Choices- $23; Three Choices- $25.65

Cooks are not responsible for under cooked beef at the customer’s request.
Prices are subject to change without notice.
HHBoard/2008

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